Schedule and notices
Scheduled around the people inside
Three kinds of building keep three kinds of hours. This is how a visit fits each one.
Clinics and medical offices
Before the first appointment or after the last, with the rooms that see the least traffic first.
Waiting rooms and halls before the doors open
Treatment rooms only when your staff have cleared them
Procedure, sterile processing and isolation rooms: inspected from the door unless your infection preventionist asks for more
Notice to the practice manager and the front desk
Schools and child care
After dismissal and in the breaks, with the nurse and the kitchen manager told first.
Cafeterias and kitchens after the last meal service
Classrooms after dismissal, with heavier work in June, July and the winter break
Entry doors, playgrounds and dumpsters on weekends
Notice to the front office, to share with families as your district requires
Senior living
By appointment, on a rotation your staff set, with residents' routines in mind.
Common areas and dining rooms between meals
Apartments by appointment, with a resident or a staff member present
Rest hours kept: no visits during the times you name
Notice to the front desk and the care lead, and a note left for the resident
Two pages for every visit
A sample notice and a sample log
The names, rooms and times below are made up. Yours come from your own walk-through.
Visit notice, sent ahead
- To: front desk, facilities lead and kitchen manager
- Visit: Tuesday, 6 – 8 a.m. arrival window
- Technician: Rosendo Vela, who checks in at the front desk
- Areas: lobby, waiting room, halls on floors one and two, kitchen and dining room
- Kept clear: treatment rooms 4 to 6 and the supply room, which we do not enter
- Method: inspection and monitoring checks, with a low-odor spot treatment only if a station shows activity
- Keep clear after: any treated spot, for the time the label sets, which the log repeats
- Before we arrive: move carts and bins away from the kitchen baseboards
Service log, sent after
- Arrived 6:05 a.m., left 7:40 a.m., signed in at the front desk by Rosendo Vela
- Inspected: lobby, waiting room, halls, kitchen, dining room and loading dock
- Skipped as agreed: treatment rooms 4 to 6 and the supply room
- Found: ant activity along the kitchen door threshold; no activity at monitoring stations 1 to 11
- Done: a spot treatment at the threshold, and stations checked and replaced where needed
- Keep clear: the threshold, until dry, for the time on the label
- Next visit: in two weeks, same window; please seal the gap at the dock door seam
A log reports what happened on one visit. It is not a guarantee of what comes next.
Asked of your staff, once
Three things we need from your side
Name two contacts
One who gets the notice and one who can say yes when something changes on the day.
Mark your quiet hours
Rest hours, class periods, meal service and procedures. We plan around them and note any we meet on the day.
Sign us in and out
A check-in at the front desk each visit, so your own record and ours agree.
Quiet hours
Your quiet hours come first
If a visit would run into a mealtime, a class or a rest hour, we stop and come back.
The log names the area we left, so it is first on the next visit. A technician never has to guess whether a room is free: your notice contact says, or the door says, or we move on.
Scheduling questions
Before the first visit
How far ahead is the notice sent?
Usually three business days before a routine visit, to the contacts you name. If a visit moves, the notice is updated and sent again.
Can you visit before we open?
Often, by arrangement. Our posted hours are 6 a.m. to 7 p.m. on weekdays; earlier or weekend windows are agreed in the scope.
What if a room is in use when you arrive?
We skip it, mark it on the log and start there next time. Nothing is applied in a room that is occupied.
Who tells families and residents?
You do, from your own channels. We write the notice so it can be forwarded as it is, and your state or district sets what must be shared and when.
Start with a tour, not a treatment
We walk the building with you, mark the quiet hours and write the schedule before any work is booked.